Boy Scout Troop 81, Circle Ten Council, Richardson Texas, Home Page

	Boy Scout Troop 81 Richardson, Texas
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	Committee Minutes - 1999
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Lou Hocker to monitor revisions. Financial Report (Pat Thompson) December Financial Summary distributed. December income preceded expenses, resulting in a large favorable variance for December, which will balance out in January. Overall, troop is in good shape financially. Motion: Accept financial report. Motion passed. January PLC meeting Winter Camp and USS Lexington trip were well regarded by scouts Family Camp agenda was prepared PLC recommends that adults in leadership positions should follow the same dress code as Scouts, if they own the required uniform components Motion: Adult leaders shall be strongly encouraged to follow the same dress code as Scouts. Motion passed. PLC supports a garage sale to benefit RBFC. Committee recommends that the garage sale be planned and led by a scout, not the adults. An adult mentor will be needed. Family Camp (Craig Cox) - no report Roundtable (John Floyd) December Roundtable OA Chapter new head is Scott Thompson Units need to turn in names for Golden Acorn First Aid training for adults, including CPR, is being considered for March or April Scoutmaster Fundamentals training course starts Feb 4 Cookoff for April 13 Roundtable (7:30, Cottonwood Park); cooks needed No Roundtable for June or July January Roundtable John had to miss the start of meeting and requests that the troop committee designate someone else to attend and report (assigned to Pat Kelly) May 8 is new date for Scout Show Camporee pre-registration closes March 16 (assigned to Greg Etheridge) OA Chapter is trying to increase participation by scouts (see Richard Carter for flyer) Oak Leaf Junior Leader Training registration form is available Merit Badge Program (Bonnie Branch) - no report Input for Newsletter - no report Input for Web Page (Mark Steger) - no report Adult Position Coordinator Report (John Floyd) - no report Membership/Position changes (Craig Cox) Mark Steger is new Committee scribe Greg Etheridge is new adult mentor for Newsletter Prior action items - no report OLD BUSINESS Troop Trailer Painting (George Kerr) - no report Fund Raiser for Richland Bible Fellowship - no report Medication policy for campouts (Larry Herrin) - no report Troop 81 adult leadership uniform policy - see PLC meeting Troop size considerations for accepting new scouts: Constraints in building size; count of trailers and other equipment; and a limited number of scout leadership positions, all force the troop to carefully manage its size. Committee feels that the troop can handle the expected influx of 3 patrols next year. Small patrols may have to combine or at least share camping equipment like chuck boxes, for the two trailers to accomodate the growth. New scout leadership positions will have to be created. Strong adult leadership, especially for incoming first-year scouts, needs to be recruited. NEW BUSINESS Scout Leadership Credit for June Troop Activities Motion: June PLC meeting will qualify as leadership active service for SPL, ASPL, Troop Guide, Jr. Asst. Scoutmaster, Scribe and Patrol Leaders. Motion passed. Troop 81 recharter (Craig Cox) Recharter was completed, but we missed the deadline to be a Quality Unit for this year, even though we met other requirements. Size of troop is 68 youth and 28 adults. FUTURE AGENDA TOPICS Ideas to suggest to PLC for calendar planning (back to top) (printable view) BSA Troop 81 Troop Committee Meeting Minutes February 17, 1999 ATTENDEES Adults: Craig Cox, Bonnie Branch, Pat Thompson, Mark Steger, Lou Hocker, John Floyd, Greg Etheridge, Bill Scott Scouts: None Meeting conducted by: Craig Cox Minutes recorded by: Mark Steger PRELIMINARIES Eagle Scout Report (Lou Hocker) Brent Johnston passed his Eagle board of review. Matt Myres completed his Eagle project on Feb 13. Report is being written. James Hocker has his Eagle board of review scheduled for Feb 26. Daniel Pippenger will be scheduling his Scoutmaster conference to be held in a couple weeks. Matt Smith is completing his paperwork. Lou is working on guides to content and style for project plans and reports to help scouts. Financial Report (Pat Thompson) January Financial Summary distributed. Through six months, the troop is over budget by $1244, but the troop has about $1100 of collections outstanding, so overall troop financials are still in good shape. Motion: Accept financial report. Motion passed. Family Camp (Craig Cox) 38 Scouts, 66 others will attend. 44 adults, 60 children. Additional adult leadership and involvement in the troop is needed. Family Camp is an opportunity for new leadership to volunteer. Adult Leadership (John Floyd) John is assembling the list of merit badge counselors for submission to Council. Scoutmasters' Fundamentals class is underway. Whether troop has anyone enrolled is unknown. Need to prepare for new adult orientation on Apr 5. Need to solicit an adult coordinator for Sea Base 2000. January Roundtable (Greg Etheridge) Camporee pre-registration closes March 16. Camporee will be at Camp Grayson, March 26-28. Six Troop 81 OA members will be staffing Camporee. Theme is "Be Prepared - Spirit of George Washington". Webelos invitations will be distributed to Pack contacts. Webelos will be asked to pay for campout ($8). American Red Cross is offering a CPR class Feb 27 at Eastfield Community College in Mesquite. Schlitterbahn in New Braunfels is planning a scout activity in May/June timeframe (to be referred to PLC) Two Wood Badge Clinics are planned: Philmont (June 12-19), and Camp Grayson (October) Merit Badge Program (Bonnie Branch) - no report Input for Newsletter (Greg Etheridge) - no report Input for Web Page (Mark Steger) - no report Membership/Position changes (Craig Cox) - no report Ideas to suggest to PLC for calendar planning Plan for 3 day campout over Presidents Day in February (or other 3 day weekend) Crater of Diamonds State Park (Arkansas) Fishing Derby Beavers Bend (southeast Oklahoma) OLD BUSINESS Troop Trailer Painting (George Kerr) - no report Fund Raiser for Richland Bible Fellowship - no report Medication policy for campouts (Larry Herrin) - no report NEW BUSINESS Nothing to report FUTURE AGENDA TOPICS Nothing to report (back to top) (printable view) BSA Troop 81 Troop Committee Meeting Minutes March 17, 1999 ATTENDEES Adults: Craig Cox, Bonnie Branch, Pat Thompson, Mark Steger, Lou Hocker, Dan Lassiter, Pat Kelly, Larry Herrin, Richard Carter, Bill Scott, John Floyd Scouts: Jirah Cox Meeting conducted by: Craig Cox Minutes recorded by: Mark Steger PRELIMINARIES Eagle Scout Report (Lou Hocker) James Hocker had his board of review on Feb 26 Daniel Pippinger completed his Scoutmaster conference and will have his board of review Mar 19 Matt Smith is scheduled for his Scoutmaster conference Mar 18 Matt Myres turned in his first version of his project report Financial Report (Pat Thompson) February Financial Summary was distributed We are currently about $500 over budget and face the possibility of being over budget for the year Sea Base collections are behind Motion (Dan Lassiter): When a Scout is behind in dues by 60 days and has a balance in his scout account, the dues should be withdrawn from his scout account after a phone call to his parents. Motion passed. February PLC (Jirah Cox) The PLC planned Camporee The PLC discussed the possibility of adopting a new troop hat. Committee recommends that a design contest be held in the fall, with a selection and change not happening until 2000. Committee recommends PLC plan Troop participation in Scout Show ticket sales Committee recommends PLC consider Richardson's upcoming neighborhood cleanup campaign (Apr 17?) Committee asks the PLC to solicit an adult sponsor for planning the garage sale in support of the Richland Bible Fellowship building program Camporee (Richard Carter) 33 Scouts, 14 Webelos are registered, plus adults for a total of 67 people Webelos and parents will pay Camporee fee ($8). They are responsible for their own transportation. Troop 81 will pick up the cost of all meals except Saturday evening meal. February Roundtable - no report Merit Badge Program (Bonnie Branch) - no report Input for Newsletter - no report Input for Web Page (Mark Steger) - no report Adult Position Coordinator Report (John Floyd) Richardson Clothes Bank is seeking volunteers Membership/Position changes (Craig Cox) - no report OLD BUSINESS Troop Trailer Painting Committee reviewed its previous position. Some now feel that vinyl signs would be better value than painting, given its better durability. Others feel that money is better spent on equipment for the scouts. Craig Cox to talk to George Kerr to learn what progress, if any, has been made. Fund Raiser for Richland Bible Fellowship - no report Medication policy for campouts (Larry Herrin) - no report NEW BUSINESS There are openings for two people for Sea Base 1999 There are still no adult volunteers to organize Sea Base 2000 Pat Kelly will enter Troop 81 in the registration drawing for Philmont 2000 Family Camp 2000 (Craig Cox) Troop size for Family Camp 2000 may exceed the capacity of Ft Parker State Park. Craig Cox proposes splitting the adults into two groups: those who spend Friday night and those who spend Saturday night. Everyone will be present Saturday for all troop activities. Motion (Lou Hocker): Accept Craig's proposal. Motion accepted. Program for older scouts (Craig Cox) Craig Cox is investigating the establishment of an Explorer Post or some other means to engage scouts as they become older and perhaps beyond their Eagle rank. April campout (canoe trip) planning has not yet started. Stag Patrol is responsible. Camp Grayson is a possibility for Summer Camp 2000. Questions exist about the size of the new swimming pools and about the quantity and quality of the sail boats. During Camporee, the camp should be inspected with summer camp in mind. FUTURE AGENDA TOPICS Nothing to report (back to top) (printable view) BSA Troop 81 Troop Committee Meeting Minutes April 21, 1999 ATTENDEES Adults: Craig Cox, Pat Kelly, George Kerr, Mark Steger, Pat Thompson, Richard Carter, Larry Herrin, Bonnie Branch Scouts: Jason Harris Meeting conducted by: Craig Cox Minutes recorded by: Mark Steger PRELIMINARIES Eagle Scout Report (Lou Hocker) - no report Financial Report (Pat Thompson) March financial summary was distributed We are currently ~$760 over budget. Forecast is a deficit of ~$500 for the year. March Roundtable (Richard Carter) No new business March PLC (Jason Harris) PLC does not want to use Camp Grayson for Summer Camp 2000. Camporee report: Staff was really good. Many good events. Suggestion for less time between events. April Campout (Jason Harris) Worth Scout Ranch, April 23-25, canoeing, cost is $25 ($19 for non-canoers) Planning issues: BSA requires 1 adult for every 10 scouts to have Safe Swim and Safety Afloat certification; tour permit; float plan; merit badge requirements for scouts Scout Show (Jason Harris) Troop decided to do surveying for merit badge 3 shifts identified (setup, demos, takedown); volunteers are being identified Scout Leadership Positions (Pat Kelly) SPL election is planned for May 3. Letter to Scouts asking for interest in leadership positions for 1999-2000 will be mailed, with responses due May 3. Selection of new patrol leaders will be in time for next year's calendar planning at June PLC meeting. ASPL jobs will be more significant next year. One ASPL will be in charge of troop meetings; another of campouts. Training and adult guidance of ASPLs will be stepped up. Summer Camp 1999 (Richard Carter) Craig Cox volunteered to be administrator. Larry Herrin volunteered for campmaster. Cost needs to decided and should comprehend camp fee, travel, and drinks Merit Badge Program (Bonnie Branch) - no report Input for Newsletter - no report Input for Web Page (Mark Steger) - no report Adult Position Coordinator Report (John Floyd) - no report Membership/Position changes (Craig Cox) - no report OLD BUSINESS Medication policy for campouts (Larry Herrin) Policy was drafted from BSA medical forms and Safe Scouting handbook. The policy, accompanied by a letter to be drafted by Richard Carter, will be sent to parents before summer camp. Two main requirements: All scouts will have a personal health and medical record on file with the troop. Medication is the responsibility of the Scout and his parent/guardian. Where local policies dictate, medication may be dispensed under the care of a licensed nurse. Troop Trailer Painting Larry Herrin got an informal quote of $250/trailer for 18"x24" vinyl color emblems. Sentiment of the committee is that one-color decals for about $50/trailer should be the limit. Philmont (Pat Kelly) Troop is on the waiting list for 1999, but this late it will be very difficult to organize a trek for this year. Troop is 408 on the wait list for 2000, which is still promising. This year, wait list cleared at least 600. Troop is also on the wait list for 2001. Sea Base 2000 (Mark Steger) Troop is on the wait list for 2000. Ellen has signups for one boat and possibly enough interest for two boats Golf Tournament Fund Raising Low response so far. Jason Harris to initiate phone tree to all Scouts to get enough pledges to justify Pat Kelly's time. Motion (Richard Carter): Approve Golf Tournament as a Troop fund raiser. Motion passed. Program for older scouts (Craig Cox) Older scout program is divided into Explorer Posts (career oriented) and Venture Posts (adventure oriented). Age limit is extended to 21. Craig is investigating forming a Venture Post. Theme being considered is regionally oriented (Southwest nature, industry, history, culture, etc.). RBFC is willing to charter another unit. NEW BUSINESS Service hours: opportunity exists on May 8 for Mail Carriers' Food Drive. 6-8 boys for four hours are requested. Pat Kelly and Chris are going to Minnesota Canoe Base this summer with Troop 1001. FUTURE AGENDA TOPICS Nothing to report (back to top) (printable view) BSA Troop 81 Troop Committee Meeting Minutes May 19, 1999 ATTENDEES Adults: Craig Cox, George Kerr, Mark Steger, Pat Thompson, Richard Carter, Larry Herrin, Lou Hocker, John Floyd, Dan Lassiter, Bill Scott Scouts: Jirah Cox Meeting conducted by: Craig Cox Minutes recorded by: Mark Steger PRELIMINARIES Summer Camp (Craig Cox) Signup is Monday, May 24 at 7 pm at RBFC. Money is due at signup. Summer camp schedule will make it hard this year for first year scouts to get either first aid or swimming merit badges at camp. Dan Lassiter will plan for the troop to offer swimming merit badge either before summer camp or as a separate troop program at swimming. Eagle Scout Report (Lou Hocker) James Hocker and Matthew Smith will have a joint Eagle ceremony on June 13 at 2 pm. Financial Report (Pat Thompson) April financial summary was distributed. We are currently a little within budget. But forecast is still for a deficit of ~$500-1000 for the year. Roundtable - no report PLC (Jirah Cox) PLC is investigating going out of state, to Arkansas, for summer camp 2000. A decision is needed before summer camp this year, when next year's reservations for Constantin are due. Merit Badge Program (Pat Thompson) National BSA has changed the requirements for Personal Fitness. New requirement is to show improvement rather than attain an absolute level. Impact on scouts who are in the middle of this merit badge is not clear at this time. SeaBase Three boats for this summer are full. Direct questions to Dan Lassiter. Troop is on the waiting list for 2000. There is enough interest for one boat, possibly two. Direct questions to Ellen Steger. Input for Newsletter - no report Input for Web Page (Mark Steger) - no report Membership/Position changes (Craig Cox) Craig Cox proposed reorganization of the scout leadership positions. There are two ASPLs, one for camping, one for meetings. Half of the scout leadership positions will report to one ASPL; the other half to the other ASPL. A suggestion was made to have another ASPL (or name a senior Troop Guide), to whom all the troop guides will report. An adult mentor will be named for each scout leadership position, who will sign off on time and quality of service. Dan suggested beefing up the librarian position. Craig expressed concern that the newsletter scribe position is currently inactive. All agreed that the troop quartermaster position is very demanding, and more adult mentoring may be needed to address the growing problem of tents getting mixed up and equipment lost. Craig asked Richard Carter (representing Pat Kelly) to form a subcommittee to consider this proposal, address the concerns raised, and make a recommendation to the troop committee at the June meeting. Troop Committee needs to fill adult mentoring positions and to train the mentors. Lou suggested the troop schedule a workshop this summer. OLD BUSINESS Troop Trailer Painting - no report Golf Tournament Fund Raising - no report NEW BUSINESS Nothing to report FUTURE AGENDA TOPICS Next Troop Committee meeting will be June 30 at RBFC. The weekend of Oct 2, Circle Ten will offer certification in many areas in one place. Reserve that time. How to handle scout account balances when Scouts leave the troop. (back to top) (printable view) BSA Troop 81 Troop Committee Meeting Minutes June 30, 1999 ATTENDEES Adults: Craig Cox, Pat Kelly, George Kerr, Mark Steger, Pat Thompson, Larry Herrin, Lou Hocker, Dan Lassiter, Steve Juett, Bonnie Branch Scouts: Jirah Cox Meeting conducted by: Craig Cox Minutes recorded by: Mark Steger PRELIMINARIES Summer Camp (Craig Cox) Attendance was 45 scouts and 6 adults. Overall, scouts had a good time. 80 merit badges were completed; 28 partials. Troop was able to do all activities planned (Hell's Gate canoe trip, troop blob, home-made ice cream). Food was much improved. Quality of staff for merit badge classes was a weakness. Camp nurse was kept busy (dehydration, scalp stitches, cut hand). Homesickness hit hard. Parents arrived Friday with expectations of taking their children home early, which they were discouraged from doing. Financial Report (Pat Thompson) May financial summary was distributed. Ten month YTD income is $36,562. YTD expenses are $24,731. Forecast is still for a slight deficit for the year. Eagle Scout Report (Lou Hocker) Daniel Pippenger and Brent Johnson will have an Eagle Court of Honor July 23 at 7 pm. Matt Myres' final report for Eagle project is ready to be signed. Craig Cox will document remaining requirements for Eagle to be communicated to Matt. Jason Harris's project (staining bleachers at Zion Lutheran) is still in planning stage. PLC (Jirah Cox) PLC campout planning meeting was held. Preliminary schedule for campouts: Sep 24: rock climbing Oct 15: ropes course Nov 12 or 19: fishing Dec 27: winter camp Jan 21: military base Feb 18: family camp Mar 31: Camporee Apr 28: back packing A number of troop positions are still vacant, for fall or spring semester or both (troop guide, historian, webmaster, chaplain's aide, health and safety, librarian, bugler, newsletter scribe, mail clerk scribe, den chief). Troop Calendar Adult mentor training meeting is planned for Aug 4. Mentors/Scouts meeting is planned for Aug 9. Court of Honor is planned for Oct 4, Feb 19, and May 15. Meeting for Eagle candidates/parents is planned for Oct 10 at 2 pm at RBFC. Softball game is planned for May 8. Summer camp signup is planned for May 30. Physical Fitness (Pat Thompson) Requirements have changed (again), but scouts can continue under old requirements, if desired. For scouts who want to switch to new requirements, Pat will send out a mailer on transition plans and date for a retest in July. RBFC Fund Raising (Pat Thompson) Pledges were received for just over $2100 and collections total $1950. Construction start is planned for Jul 22. Golden Acorn (Craig Cox) Jirah Cox is planning to attend this week-long camp this summer. Lou Hocker moved that the troop pay 50% of future Golden Acorn camp fees for all scouts who qualify and wish to attend. Motion passed 10 to 0, with one abstention. OLD BUSINESS Nothing to report NEW BUSINESS Nothing to report FUTURE AGENDA TOPICS Next Troop Committee meeting will be August 11 at RBFC. (back to top) (printable view) BSA Troop 81 Troop Committee Meeting Minutes August 11, 1999 ATTENDEES Adults: Craig Cox, Pat Kelly, George Kerr, Mark Steger, Pat Thompson, Larry Herrin, Lou Hocker, Richard Carter, Bonnie Branch, Tom Schob Scouts: Jirah Cox, Matt Hoag Meeting conducted by: Craig Cox Minutes recorded by: Mark Steger PRELIMINARIES September campout (Matt Hoag) Sep 24-26: rapelling at Mineral Wells SP Cost sheets ($31 for rapellers, $16.50 for others), transportation form, and campout agenda were distributed. Eagle Scout Report (Lou Hocker) No update on Matt Myres' project. Communication with former troop adult leadership is needed to review leadership service. Jason Harris' project was dropped and an alternative project is being considered. Discussions have begun with Jeff Collins. Calendar (Bonnie Branch) Draft 2 of 1999-2000 calendar was distributed. Bonnie will add junior leader training (Sep 11, Feb 5), adult activity certification (Oct 1-3), Webelos visits (Oct 25, Nov 29, Jan 31, Mar 13), and youth protection training (Sep 15). Financial Report (Pat Thompson) July financial summary was distributed. 12 month YTD income was $35,424. YTD expenses were $35,170. Net was $254 surplus. Proposed budget for 1999-2000 is $35,850. Budget was approved unanimously. Golf tournament pledges for the RBFC building fund totalled $2300. Collections totalled $2110. PLC (Jirah Cox) Aug 16 swim party was planned. Contest for design of new troop hat for 2000-2001 will be announced. Camping ASPL position will become open in September. Extra PLC meeting was scheduled for Sep 13, 6:30 PM. Membership/Position Changes (Craig Cox) Carla Smith is leaving Dallas. Her contributions to the troop will be sorely missed. A replacement is needed. Roundtable (Pat Kelly) Pat received a guide to next year's activities. Pat signed the troop up for popcorn sales. OLD BUSINESS Sea Base Two trips completed; one underway. Preliminary reports are positive. Troop is on wait list for 2000. Philmont (Pat Kelly) No change. Troop is on wait list for 2000. Adult Mentor Program (Craig Cox) Responsibilities will be reviewed at Aug 16 troop meeting. Short meetings with scouts will be held. Venture Post (Craig Cox) Planning for establishment of this program for older boys and girls (through age 21) is proceeding. Membership recruitment and fund-raising will likely occur next spring. NEW BUSINESS Nothing to report FUTURE AGENDA TOPICS Next Troop Committee meeting will be September 22 at Yale Elementary. (back to top) (printable view) BSA Troop 81 Troop Committee Meeting Minutes September 22, 1999 ATTENDEES Adults: Craig Cox, Pat Kelly, George Kerr, Mark Steger, Pat Thompson, Larry Herrin, Lou Hocker, Richard Carter, Tom Schob, Bill Scott, Scott Moore, Bill Merriman, Floyd Hodges Scouts: Jirah Cox, Jeff Collins, CJ Carter, Brendan Kerr Meeting conducted by: Craig Cox Minutes recorded by: Mark Steger PRELIMINARIES October campout (Brendan Kerr) Oct 22-24: ropes course in Denton. Site is not available Oct 15-17, the date originally planned for this campout. Cost sheets and campout agenda were distributed. Cost is $37.50 for those doing ropes course, $7.50 for others, based on an estimate of 35 doing the ropes course. Handouts to Scouts for this campout should include a copy of a brochure for the ropes course. Patrol counselors should look out for scouts for whom cost might be an issue. Some subidizing of costs by troop might be possible. Eagle Scout Report (Lou Hocker) Jeff Collins proposed an Eagle project. It is to organize, lead and control a silent auction benefitting the Dallas Association for Parenting Education. The committee turned down the proposal, mainly out of concern that using the BSA name in a fundraiser for another organization violates BSA policy. Because of this, our troop guidelines for Eagle projects exclude fundraisers. Next Eagle candidates' meeting will be October 10, 2:00 PM, at RBFC. Financial Report (Pat Thompson) August financial summary was distributed. 1 month YTD income was $2,895. YTD expenses were $36. Variance from budget is a deficit of $31. PLC (Jirah Cox) Panther and Scorpion patrols were combined. Name of the new patrol is Scorpion. Patrols were informed of Court of Honor assignments. September and October campouts were reviewed. New Scouts The troop added three scouts since last meeting. Membership/Position Changes (Craig Cox) Craig passed out updated adult leadership roster and troop mentoring organization chart. OLD BUSINESS Summer camp (Pat Kelly) Pat passed out a list of merit badges earned at summer camp. Philmont - NTR Trailer painting - NTR Adult Mentor Program Troop is interested in becoming self-sufficient in offering trainers for scout activities. On Oct 2-3, the district is offering an adult certification camp. Interested adults should contact Craig. NEW BUSINESS "A Time to Tell" video This youth protection video will be shown to scouts and parents at the Dec 6 troop meeting. Trailer loan request Church asks to borrow a troop trailer for a ski trip this winter. Committee approved the request, contingent on the church having insurance. Webelos communication for visitation Scheduled campouts for Webelos visits are Oct 25 and Nov 29. FUTURE AGENDA TOPICS Next Troop Committee meeting will be October 20 at Yale Elementary. (back to top) (printable view) BSA Troop 81 Troop Committee Meeting Minutes October 20, 1999 ATTENDEES Adults: Craig Cox, Scott Moore, Bill Merriman, Pat Thompson, Bill Scott, Tom Schob, Mark Steger, Larry Herrin, Lou Hocker, Bonnie Branch, Pat Kelly, Dan Lassiter Scouts: Jirah Cox, Jesse Benavides Meeting conducted by: Craig Cox Minutes recorded by: Mark Steger PRELIMINARIES November campout (Jesse Benavides) Cherokee is booked Nov 12-14. So is Meisenbach. Another site will need to be found. Theme is fishing. Alternatives discussed were Cypress Springs SP; Cooper SP; Mineral Wells SP (fishing and more rock climbing); Constantin (with maybe a day trip to Mineral Wells SP). Craig moved that the troop try to schedule Cypress Springs and plan activities of fishing, rope bridge and catapult. If another alternative or other decisions needs to be made beween now and Nov 1, a subcommittee of Pat Kelly, Scott Moore, Dan Lassiter and Jirah Cox is authorized to make decisions for the committee. Motion passed unanimously. Future campouts January campout (military base). No progress has been made by the Stag Patrol on planning this campout. Options considered are Ft. Hood, NASA, USS Lexington, and Ft. Sill. Jirah will address the lack of leadership from the Stag Patrol on this campout. February campout (Family Camp) is being coordinated by Craig Cox . Reservations have been made for Fort Parker SP for the date on the calendar. March campout (Camporee) is being coordinated by Dan Lassiter. April campout (backpacking at Dinosaur Valley) is the responsibility of the Viper Patrol. Bill Scott has a contact that could arrange for a tour of Comanche Peak nuclear power plant. He will pass the name on to the Viper Patrol leader. Eagle Scout Report (Lou Hocker) Eagle candidates' meeting was conducted October 10. Six scouts attended. A second meeting will need to be scheduled to cover the rest. Bonnie Branch will propose a date. Final paperwork review with Matt Myres was held. CJ Carter proposed a project of fingerprinting at Santa's Village. Project wasn't accepted unless scope can be enlarged to demonstrate more planning and leadership. Financial Report (Pat Thompson) September financial summary was distributed. 2-month YTD income is $4,543. YTD expenses are $981. Variance from budget is a surplus of $2.20. PLC (Jirah Cox) - Nothing to report. Adult Mentor Program (Craig Cox) Based on feedback received, Craig has revised the letter describing troop's adult leadership philosophy and responsibilities that he previously presented to the Committee. Letter will be sent to parents in some future mailing. All adult mentors should meet with the scouts they are mentoring to review progress. A mentor should also meet with the scout he mentors when the scout assumes his leadership role as well as at the end of the leadership assignment to sign off on his completion of requirements. Troop still needs to fill position of bugler. Pat Kelly and Jirah Cox have this responsibility. New Scouts (Craig Cox) - Nothing to report Membership/Position Changes (Craig Cox) - Nothing to report OLD BUSINESS Philmont - NTR Trailer painting - NTR NEW BUSINESS Baloo Bear account Over the past year, the adult campers have overspent on food. The deficit has been funded out of Bill Scott's pocket. Motion: Repay Bill Scott $120 out of troop funds. Motion passed unanimously. Troop trailer Bill Scott took the action to make sure the trailers are registered to the church with the church's mailing address. Bill also will ensure the trailers are insured. FUTURE AGENDA TOPICS George Kerr to report on the status of the catapult project Next Troop Committee meeting will be November 17 at Yale Elementary. (back to top) (printable view) BSA Troop 81 Troop Committee Meeting Minutes November 17, 1999 ATTENDEES Adults: Craig Cox, Pat Thompson, Bill Scott, Mark Steger, Lou Hocker, Bonnie Branch, Dan Lassiter, George Kerr, Pat Kelly, Tom Schob Scouts: Jirah Cox, Bryce Kerr Meeting conducted by: Craig Cox Minutes recorded by: Mark Steger PRELIMINARIES Winter camp (George Kerr) Information packets have been distributed to Scouts who expressed interest. Additional information will be passed out Nov 22. Orientation meeting is planned for Nov 29, 6:00 pm. Winter camp money is due then -- $100. Troop will leave for camp Dec 27, 6:00 am! to ensure getting a good campsite. Return is Dec 31 at 1:00 pm. January campout (Jirah Cox) Theme is military. Ft. Sill is booked. NASA is booked. USS Lexington has an opening one week later than planned. Ft. Hood wasn't checked. Committee suggests more options be considered. Bill Scott recommended Beavers Bend, Oklahoma. Tom Schob suggested we investigate opportunities at Texas A&M. Craig Cox called for the formation of a subcommittee to plan the January campout, taking into account vagaries of the weather. Craig Cox, Pat Kelly, Bill Scott, and Scott Moore (in absentia) volunteered. Eagle Scout Report (Lou Hocker) Travis Thompson and Jirah Cox are moving slowly forward. A second Eagle candidates' meeting needs to be scheduled after Jan 1. Bonnie Branch will propose a date. Financial Report (Pat Thompson) October financial summary was distributed. 3-month YTD income is $5,294. YTD expenses are $1,939. Variance from budget is a deficit of $54.80. October campout was slightly over budget. Our cost estimation formula consistently underestimates the cost of campouts. Pat will revise the cost estimation form to account for this. PLC (Jirah Cox) November campout was reviewed. Travel books didn't have the right set of forms. Campout ran on schedule. Bonfire was liked. Campsite only needed on police sweep. Some complaints about rope bridge activity. Stag patrol is responsible for January campout (see above) Family camp events, designed to demonstrate scout skills to parents and family, were assigned to patrols. Adult Leadership (Craig Cox) John Floyd is leaving the troop committee. A replacement coordinator for merit badge counselors is needed. Craig reminded adult mentors to closely monitor scouts' actions in the scout leadership position. Adult mentors must sign-off on the scouts' fulfillment of leadership position. Craig is working on a document to codify adult roles on campouts. New Scouts (Craig Cox) A new scout joined the Dragon Patrol. Current troop count registration is 65. Trailer insurance (Bonnie Branch) The troop does not have insurance for physical damage to the trailers or contents. Bonnie is working on getting a rider on the church insurance policy, to be paid for by the troop. One quote is for $175/trailer/year. Liability insurance is provided by the drivers' own automobile insurance. Bonnie will research this more and have a motion for the committee to vote on in December. OLD BUSINESS Philmont Troop is still on the waitlist for 2000. Crews consist of 10-11 scouts and 2 adults. Adult members will be chosen based on seniority and active involvement in troop. Seabase - NTR Webelos visits (Bonnie Branch) Webelos are welcome to visit the troop at any meeting, but they should call ahead of time so the troop can be prepared to host them. NEW BUSINESS NTR FUTURE AGENDA TOPICS Next Troop Committee meeting will be December 15 at Yale Elementary. (back to top) (printable view) BSA Troop 81 Troop Committee Meeting Minutes December 15, 1999 ATTENDEES Adults: Craig Cox, Pat Kelly, Pat Thompson, Bill Scott, Mark Steger Scouts: None Meeting conducted by: Craig Cox Minutes recorded by: Mark Steger PRELIMINARIES January campout (Craig Cox) Alternatives discussed were Beavers Bend State Park in Oklahoma and BSA Camp Pioneer, near Hatfield, Arkansas. Committee chose Camp Pioneer. Craig Cox will make reservations. Troop will leave Saturday morning, January 15, returning Monday, January 17. April campout The troop has reservations for Dinosaur Valley State Park. (Reminder: reservations requiring use of credit cards need to be made by an adult.) Eagle Scout Report - No report Financial Report (Pat Thompson) November financial summary was distributed. 4-month YTD income is $10,261. YTD expenses are $4,163. Variance from budget is a surplus of $2,346. Pat revised the campout cost sheet to better estimate the true cost of a campout. The estimate will assume 4 scouts per car (not 6, as before). The estimate will include the cost of transporting troop gear. The total cost will be rounded up to a whole dollar. Committee accepted the changes. PLC (Jirah Cox) - No report New Scouts (Craig Cox) - No report Membership/Position changes (Craig Cox) - No report OLD BUSINESS Trailer painting - No report Trailer insurance A quote for insurance against theft, vandalism, or natural disaster is $189/year. Primary coverage while the trailers are in tow comes from the driver's automobile insurance. Pat Thompson will call the insurance agent to discuss ways to lower the cost by increasing the deductible, reducing the maximum coverage, etc. Philmont - No report Seabase - No report NEW BUSINESS Nothing to report FUTURE AGENDA TOPICS Next Troop Committee meeting will be January 19 at Yale Elementary. (back to top)