Boy Scout Troop 81

Richardson, Texas

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Committee Minutes - 2008

Committee Minutes 2010
Committee Minutes 2009 - Committee Minutes 2008
Committee Minutes 2007 - Committee Minutes 2006
Committee Minutes 2005 - Committee Minutes 2004
Committee Minutes 2003 - Committee Minutes 2002
Committee Minutes 2001 - Committee Minutes 2000
Committee Minutes 1999 - Committee Minutes 1998

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January Committee Meeting Minutes

Friday, January 18 2008

Canyons of Frisco Lock-In

In attendance: Rick Montgomery, Craig Christiansen, Randy Hood, Tim Meeks, Jim Hopkins, Brian Moore, Laura Jones, Winston D.

1.    Family Camp ~ Laura Jones

·        Campout will be 2/16/08 thru2/17/08 at Bonham State Park

·        Laura will send out handout on Monday (1/21)

·        Committee agreed to reuse last year’s budget

·        SPL to work with the patrol leaders on scout activities for Saturday afternoon

·        Brian Moore will be the Grubmaster.

2.    March campout ~ Mitchell campout (March 7-9, 2008)

·        As new SPL, Winston was unaware that the Troop Committee had approved Mitchell campout as an entire weekend campout instead of the usual 3 to 4 hour event. He will work on this idea and present to TC in February.

3.    Treasurer Report ~ Jeanie Lawson

·        Jeanie sent copies of the report for January. TC approved the report.

4.    Roundtable ~ Miko Sprunck

·        No report

5.    Meetings ~ Scott McCray

·        Second Court of Honor will be at Family Camp

·        Will discuss possible slide show with Miko as he has the projector

·        Will update troop calendar

6.    Leadership ~ Rick Montgomery

·        Junior Leader Training date TBD…probably in February.

(Jr. Leader Training is a 3 to 4 hour training for newer scouts that have not attended before)

7.    New Scouts ~ Jim Hopkins

·        No report

8.    Recruiting ~ Miko Sprunck

·        Not present

·        Need to check with Big Springs, Yale and Dartmouth to see if they need help with Scouting for Food.

9.    PLC ~ Winston D.

·        Patrol leaders have been assigned an activity for Family Camp, and they are to get their patrols ready.

10.                        Camping ~ Tim Meeks

·        Announcement to be made to all scouts and their parents:

No electronics, including cell phones, allowed on any campout.

Class A uniform ALWAYS worn for travel.

Class A includes shirt, pants, socks and belt.

          Class B is troop or BSA clothing. No logos.

11.                       Committee Chairman ~ Laura Jones

·        Recharter completed in December

·        Quality Unit Award requirements changed in 2007. Committee Chairman must meet with district leadership early in year to set goals. Goals must be completed and “award achievement review” done in the fall to qualify for award. TC discussed, motion made and passed that troop would not seek Quality Unit Award for 2008.

·        Need to find volunteer to take over clothes closet for troop

·        Laura will visit with existing leadership to see who will/will not continue in their current leadership position.

·        TC discussed and approved George Kerr as a second Eagle Advisor. Pat Kelly has been the troop’s Eagle Advisor for 7 years and will also continue in that position.

·        A motion was made and accepted to refund Kathleen Davis’ membership fee. Kathleen has continued to actively help the troop and has never charged for her CPR course.

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February 18, 2008 Committee Meeting Minutes

Present: Jim Hopkins, Scott McCray, Tim Meeks, Miko Sprunck, Rick Montgomery, Gale Marvin, John Benavides, Brian Moore, Jim McKnight, Kevin Batey, Steve Weaver, Pat Kelly, Laura Jones, Winston D., Derek C., Ethan M.

1)    March Campout (Mitchell’s Campout)~ SPL’s

Campout at Camp Wisdom, March 7-9, 2008. Cost will be $15 per scout with an additional $5 for grub. Adults in charge of Saturday dinner. Webelos from our feeder schools have been invited to attend. Activities have been planned and assigned to patrols so that scouts can practice these skills prior to Camporee. Specific Troop Class B shirts can be worn on particular days. These may be purchased for $5 from the troop. If scouts do not have and/or do not wish to purchase, they may wear Class A’s. This will also be in force during Camporee.

2)    OA Elections ~

Troop OA elections will be March 3, 2008. Paperwork needs to be turned in prior to Camporee. Mr. Moore will get with Mr. Nichols on scouts that are currently eligible for election.

3)    April Campout (Camporee) ~Jim Hopkins

Campout at Camp Cherokee, April 4-6, 2008. Cost is approximately $45 per scout which includes grub money. Adults will do cooking at this campout. Troop will pay for Webelos that camp with our troop along with their grub fee.

4)    Summer Camp ~ Jim McKnight

Summer camp is at Camp Hale in Oklahoma, July 13-19, 2008. Deposit  of $3450 due to Camp Hale by March 14, 2008. Per scout cost will be $250. Flyers will be emailed and handed out at February 25^th meeting. Non-refundable deposits of $125 due per scout by March 24, 2008. Final payment due April 28, 2008. All medical forms due by May 12, 2008. Jim will check on Oklahoma’s requirements for scouts’ medical forms and on adult requirements.

5)    Sea Base ~ Steve Weaver

Crews have been set.

1^st Crew ~ July 1-7, 2008 with McKnight and Bathman

2^nd Crew ~ July 20-30, 2008 with Weaver and Althaus

Flights to be booked, hotels already booked. There is one spot available for the first crew if anyone is still interested.

6)    God and Country ~ Jim McKnight

Jim will teach a class on God and Country to those scouts that are interested as a part of his Wood Badge. He will decide timing, and we’ll look for a place to hold it. Plans are for a Sunday afternoon this Spring.

7)    Treasurer ~ Jeanie Lawson

No deposits have been made since last Committee Meeting.

8)    Roundtable ~ Gale Marvin

Most of roundtable dedicated to Geocaching. May suggest as a campout next year.

Merit Badge College will be held at UTD on March 22, 2008. Cost is $15 for all day. Information and registration online at www.apo-aez.org/service/scouting_univ/index.php  Info. will be announced at Feb. 25^th meeting.

Troop 1191 has two slots available for Philmont, June 26 – July 6, 2008. Contact Jeff Sneed at jsneed1191@sbcglobal.net or 817-909-7524. www.troop1191.com

9)    Leadership ~ Rick Montgomery

Oak Leaf Training is a junior leader training course for Scouts. Next training is March 29-30, 2008 at Camp James Ray. Information and registration online at www.northtrail.org

Troop approved motion that all scouts must have Oak Leaf Training to be considered eligible for election to any ASPL or SPL position.

Seven scouts attend Junior Leader training on Feb. 9^th.

10)                       Eagles ~ Pat Kelly

One scout, Nathan C., has completed his project and is working toward his Scoutmaster conference. Two more scouts, Brent G. and Nick M., have had their projects approved and are planned for the next two weekends. There are five others that are in various stages of planning.

11)                       Recruiting ~ Miko Sprunck

Mr. Moore and Mr. Marvin will meet with Pack 871 on Monday, February 25, 2008 at 6:30. Friday, Feb. 22, 2008 Troop OA team to conduct and Arrow of Light ceremony for the Big Springs Pack.

12)                       Camping ~ Tim Meeks

Older scouts will go over cleaning of mess kits at next campout. Scouts will not be allowed in line to eat any campout without mess kits.

Troop committee approved a motion to try to have PLC at campouts and try “thorns and roses” at end of each campout.  “Thorns and roses” is an opportunity to voice pros and cons of the current campout in a boy-led forum. Troop committee will reevaluate after the next three campouts and decide whether or not to continue with it next year.

13)                       Church update ~ Laura Jones

RBFC will not be moving out until June, but New Life will begin occupying the same space on April 6^th. RBFC needs volunteers to help relocate offices. Dates are March 15th weekend and March 29^th. Mr. Benavides will help supervise scouts that volunteer on March 15. Information will be announced to scouts at the Feb. 25^th meeting.

14)                       2008-09 Leadership ~ Laura Jones

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COMMITTEE MEETING MINUTES

MONDAY, MARCH 10, 2008  

Attendees: Winston D., Brian Moore, Scott McCray, Jim McKnight, Jim Hopkins, Steve Weaver, Tim Meeks, Gale Marvin, Rick Montgomery and Laura Jones

April Campout  ~ Jim Hopkins

Camporee at Camp Cherokee April 4 -6, 2008. Theme is “Are You Ready?”. Fee is $39 per scout due Monday, March 31^st. All other specifics will be sent out thru email. When class B’s are appropriate, all scouts should plan to wear their troop t-shirts. There are plenty still available for $5 each. Please see Tim Meeks at Monday’s meeting.

Ben Weaver will help staff at Camporee.

May campout ~ Pyro patrol

Canoeing campout at Worth Ranch May 3-4, 2008. Cost is $17 (plus $10 grub) per scout without canoeing fee. Canoeing fee per scout will be based on actual number of scouts canoeing. Fee is due at April 28^th meeting.  All scouts can attend this campout, but only those first class and above are eligible to canoe. Those not canoeing will work on TFC requirements. All other specifics will be emailed to the troop.

Summer camp update ~ Jim McKnight

First installment of $125 is due March 24, 2008. Jim McKnight will talk with the boys about merit badge sign ups. Rick Montgomery will be Campmaster for our troop. Each scout will need a current Class II medical form as well as a copy of their current medical insurance card.

Sea Base update ~ Steve Weaver

Everything proceeding as planned. Flight and hotel arrangements have been made and crews are set.

Scout Show ~ Jim McKnight

Show is Saturday, May 10^th. Jim McKnight will pick up Scout Show cards for the scouts to sell. They are $10 each will the scouts receiving 35 to 50% on the sale of each card. To get the 50% the troop will need to host a booth at the show. Winston will poll the troop to see who is willing to work the show.

Treasurer update ~ Jeanie Lawson

Jeanie presented the treasurer’s report for February 2008. A motion was made and seconded to accept the report. The motion was passed.

Leadership update ~ Rick Montgomery

OA elections were held at the March 3^rd meeting, and those elected will be tapped out at Camporee.

Scout Spirit requires two signatures. Those signatures should be that of the scout’s patrol advisor and either the Head Scoutmaster or TFC Scoutmaster.

Leadership signoffs may only be made by mentors and Mr. Montgomery. All will require two signatures.  No one else may sign off on leadership.

Next Oak Leaf training is March 29-30 at Camp James Ray. All scouts wishing to take a senior leadership position must have troop New Leader training as well as Oak Leaf training to be considered eligible.

Recruiting update ~ Miko Sprunck

Big Springs crossover was done by our troop OA members.

PLC update ~ Winston D.

PLC was done at the Mitchell campout. Winston did not have the notes from the meeting.

Camping update ~ Tim Meeks

Camping will be done in patrol lines on future campouts to keep scouts camping together and within eyesight of adult leaders.

Adult leadership update ~ Laura Jones

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Committee Meeting Minutes

April 7, 2008 RBF Church

Attendees: Jim McKnight, Tim Meeks, Rick Montgomery, Pat Kelly, Gale Marvin, Jeanie Lawson, Miko Sprunck, Jim Hopkins, Laura Jones

1)    Summer Camp Update ~ Jim McKnight

Each boy will need proof of individual health insurance, and troop will need proof of insurance from Circle 10 along with a few claim forms ~ Laura will check with council.

Deadline for final camp payment is moved to Monday, May 5^th.

All MB classes need to be registered by April 28^th.

No electronics will be allowed…will be stressed at parent meeting before camp.

Each person attending camp will need a cot.

Pre-camp parent meeting will be in June. Date TBD.

2)    Scout  Show ~ Jim McKnight

Jim will register for a booth for the May 10^th show asking for an outside booth to build a rope bridge.

We will need 5 to 6 older scouts with good knowledge of knots.

Adults willing to assist: Gale Marvin, Miko Sprunck, Jim Hopkins

Jim will discuss the show with scouts and get them to commit to helping.

3)    May campout ~ Canoeing ~ Pyro Patrol

A request was made to change campout date due to conflicts of many of the adults, SAT test, and OA Ordeal on the weekend of May 2-4.

The committee discussed and made a motion to move the campout date to April 25-27^th. All specifics on the campout will be emailed out ASAP.

The campout will be presented to the scouts and registration will be taken during both the April 14^th and April 21^st meeting. (The Berkner band kids will be missing the April 21^st meeting due to their Corpus Christi trip.)

Tim will forward the campout information to Laura, and it will then be forwarded to the troop.

4)    Treasurer ~ Jeanie Lawson

All Sea Base fees are paid in full…troop still collecting payments from scouts.

Deposit made for summer camp.

Committee made a motion and seconded accepting the treasurer’s report.

5)    Meetings ~ Scott McCray

Meetings for the remainder of the year are:

4/14/08 ~ Regular meeting with MB classes

4/21/08 ~ Regular meeting with pre-camp planning

4/28/08 ~ Regular meeting with MB classes

5/5/08 ~ Regular meeting with MB make up

5/12/08 ~ Softball game/dinner ~ Crowley Park 6:30

5/19/08 ~ Court of Honor ~ RBF sanctuary 7pm

6)    Leadership ~ Rick Montgomery

Forms for next year’s leadership will be handed out at the 4/14/08 meeting.

All scouts eligible for elected positions need to talk to Mr. Montgomery.

SPL elections will be May 5^th.

7)    Eagles ~ Pat Kelly

Brent G’s BOR is Wed., April 9.

8)    Recruiting ~ Miko Sprunck

We have four new scouts coming. Two have registered to date.

Miko will work up a budget for recruiting for 2009 and present it to the committee.

9)    Roundtable ~ Gale Marvin

Twilight Camp: Junior Leader Staff/Helpers. Staff must be 14 years old but helpers may be younger. Scouts will earn service hours for their time. Camp dates are June 16-20, 2008. Information available online at www.northtrail-data.org/data/twilight_jr_leader.php

Trash Bash: April 12, 2008 from 9am to 12pm. Information available online at www.northtrail-data.org/data/trash_bash08.php

Boy Scout Night at Texas Rangers: April 26,2008 at 7pm. Information available online at www.northtrail-data.org/data/rangers.php

10                       PLC update ~ Winston D.

Not present

11                       Camping ~ Tim Meeks

Tim would like to budget some money for painting parts of the trailer and the possible addition of the name of our chartering organization on the rear of the trailer.

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Committee Meeting Minutes

April 29, 2008

7pm RBF Church  

In attendance: Jim Hopkins, Scott McCray, Jim McKnight, Rick Montgomery, Pat Kelly, Tim Meeks, Gale Marvin, Craig Christiansen

1)    Summer Camp ~ Jim McKnight

29 scouts registered, 6 adults going, may need additional driver on return trip

Five scouts have not chosen their MB classes ~ Laura will email them

Jim will get final check from Jeanie to pay balance due

Final payment due from scouts ~ Monday, May 5^th

2)  Scout Show ~ Jim McKnight

Gale Marvin, Jim Hopkins and Miko Sprunck will help

Need boys to sign up

Space is reserved outside

Show is Saturday, May 10 from 10-3, we need to begin set up by 9 am

Jim McKnight will turn in all money due prior to Show opening. All scouts should have their cards or money turned in on Monday, May 5 unless arrangements are made directly with Mr. McKnight.

3)  Treasurer ~ Jeanie Lawson

No report

4)  Meetings ~ Scott McCray

Softball game/dinner ~ scheduled for May 12 from 6pm to 8:30pm at Huffines Park Pavilion.

Need to see who has bases we can use

Have scouts bring bats/balls

Tim Meeks will organize food ~ hot dog, chips, drink and dessert $3

Court of Honor ~ scheduled for May 19 at 7pm at New Life Church

Five scouts in the Communications MB class will organize the Court of Honor.

New Life approved our using the sound booth ~ Laura will pick up the key on Friday, May 16. Laura to check with Jeff Branch to make sure he’s available.

Miko will get pictures from the last few campouts, and Laura will look for the CD’s we’ve used for the slide show. Craig will have them put to music for the COH.

5)  Leadership ~ Rick Montgomery

SPL election will be Monday, May 5^th.  Scouts need to call Rick by Sunday, May 4 to make sure they’re on the ballot. Scouts should have a speech prepared for Monday.

Committee discussed merging two patrols ~ Fox and Spartan. Both patrols are small and advantages of merging the patrols outweigh keeping them separate. Tim Meeks made a motion to merge patrols, Jim Hopkins seconded it and the committee approved the motion.

Patrol elections need to be redone. The most recent assistant patrol leader should become the new patrol leader and other positions will be voted on.

Eagles ~ Pat Kelly

There are between three and ten scouts currently working on various stages of their Eagle projects. Nick M. is nearing completion and will hopefully be ready for his Scoutmaster Conference soon.

6)  New scouts ~ Jim Hopkins

No report

7)  Recruiting ~ Miko Sprunck

Our troop has been asked to man a booth at the Cinco de Mayo celebration at Springridge Elementary. Miko, Gale Marvin and 1 or 2 scouts will represent Troop 81 on Monday, May 5 from 5:30 to 6:30pm. The committee agreed that this is a good opportunity to get our name out to potential scouts. Miko will provide a slide show presentation and troop information at the event.

Committee agreed that our web site is in desperate need of updating or revamping. Jim Hopkins agreed to work on this for our troop. Laura will find out who has access information for the web site and get it to Jim as soon as possible.

8)  PLC updates ~ Winston D.

No report

9)  Camping ~ Tim Meeks

Canoeing campout went well with only one capsized canoe. The wind was the biggest obstacle, but all had a good time.

There are several recurring problems with campouts:

a)    Scouts bringing too much gear

b)   Scouts walking around without shoes after being told to put them on.

c)    Poor food safety and storage

d)   Misuse of camp stoves, etc.

Committee agreed to take time during several regular meetings next year to reeducate the scouts on these points.

Committee agreed that scouts should be sent home for bad language, disrespecting equipment and failure to follow safe camping procedures (as per September 2007 committee meeting minutes).

10                   Roundtable ~ Tim Meeks

Information provided on troop medical bags and tour permits.

Medical bag recommendations ~

a)    Heat ruins most medications so medical bags should not be stored on the trailer ~ We will store ours inside the church

b)   All medications should be checked for expiration dates regularly ~ Tim will check all medications, but as the bag has been stored on the trailer, the committee agreed to purchase new medications.

c)    Tim is looking for a tackle box type storage for ease of use.

Tour permits ~ Council does notify facilities on tour permits. If you do not arrive, the facilities are to call council. Therefore, tour permits should be changed or canceled if a trip/campout is canceled or changed. 

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Committee Meeting Minutes

July 20, 2008

7pm, 2003

In attendance: Jim Hopkins, Scott McCray, Jim McKnight, Rick Montgomery, Tim Meeks, Gale Marvin, Brian Moore, Miko Sprunck, Andrea Roberts, Brady Anderson, Mary Damkroger, Lisa Wright, Laura Jones

1)  Summer Camp ~ Rick Montgomery

Outstanding campers ~ Ben D. and Claivin A.

Several rank advancements, 82 completed MBs and several partials

Outbound program canceled by Hale ~ too few scouts

$425 refund coming for overpayment including $ for Outbound

Check-in and check-out extremely easy, no camp inspections, no long food lines, plenty of good food to eat, scouts liked the camp

Deadline to reserve same week and same campsite for 2009 is August 26, 2008

PLC will vote on 2009 summer camp

2)  Treasurer

Jeanie not in attendance

Executive committee to meet soon to set budget and dues for 2008-2009 year

Question raised regarding increasing mileage reimbursement. Research to be done on IRS reimbursement rate and will be discussed at August committee meeting

3)  Meetings ~ Scott McCray

Discussion regarding meetings after campouts

a) Committee voted to add meetings on Mondays after campouts with the following parameters:

1) PLC will meet at 7pm on Mondays after campouts

2) Troop will meet at 7:30pm on Mondays after campout for MB classes

3) Troop dress will be Class B for these meetings

b) Committee voted to hold committee meetings on Sundays, one week after each monthly campout.

c) Committee added a parent meeting at swim party to discuss merit badge expectations. Bonnie Branch has agreed to lead this meeting for the troop. Laura will send information out to parents and scouts regarding the meeting and swim party.

d) Committee agreed that the first meeting, August 18, will be for scouts and parents. Expectations, discipline and responsibilities will be discussed. There will be no merit badge classes this night. Patrols will break out to discuss leadership responsibilities within patrols…parents in attendance.

4)  Leadership

Two patrols will need to hold elections for leadership: Pedro and Shark.

Eagles ~ Pat Kelly

Derek C’s project approval meeting will be held Tuesday, July 29th. Time and location: TBD. Tim Meeks, Jim Hopkins, Scott McCray, Miko Sprunck and Laura Jones will attend.

5)  Camping ~ Tim Meeks

As per September 2007 and May 2008 committee minutes, Troop 81 is adopting a zero tolerance for scouts failing to abide by the Scout Oath or Scout Law. This includes bad language, disrespecting equipment and failure to follow safe camping procedures. A quorum of leadership at any campout may determine what constitutes a violation of the Scout Oath or Scout Law and will call parents to immediately pick up their scout regardless of time or location of the campout. Any scout that is sent home will receive a first warning letter as per the Troop Discipline Policy found on page 33 of the gray notebook.  All parents and scouts are strongly encouraged to read and discuss this policy.

6)  Troop Calendar

The committee set the calendar for 2008-2009 year, and it will be published to the troop after the PLC meets to determine campout themes.

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Committee Meeting

Sunday, August 24, 2008

7pm, 2003 Linda Lane

In attendance: Brian McCray, Jake Lichliter, Scott McCray, Pat Kelly, Rick Montgomery, Gale Marvin, Brad Marvin, Brian Moore, Jeanie Lawson, Jim McKnight, Jim Hopkins, Tim Meeks, Laura Jones

1.      September Campout ~ Brian McCray (Pyro Patrol)

September 19-21, 2008. Float trip in San Marcos. Camping at Pecan Park Retreat.

This is an expensive campout, so the committee discussed, voted and approved a motion to subsidize a portion of the campout to cut down on costs to the scout. The hope is that we will make the shortfall up over the course of the year. The final costs are: $45 per scout, $12 for tube and returning lunch on Sunday, $10 grub for a total of $67 for the entire campout. Adults will also pay for their tubes, lunch and grub.

Gather time has been moved up to compensate for the long drive. The troop will gather at 5:30 and leave by 6:00.

All scouts that are tubing will need a swim test as per BSA rules. This can be done at the back to school swim party.

Campout will be presented to the troop on Monday, September 8, 2008. Scouts will be encouraged to bring water guns and snorkel gear.

2.      October Campout ~ Jake Lichliter (Badger)

October 17-19, 2008. Marksmanship at Mr. Moore’s Ranch.

Cost of campout is $37 per scout plus $10 grub. An additional $2 will be collected to buy pumpkins to launch on Saturday evening.

Scouts will shoot rifles and shotguns. The troop will need trained adults to attend, and we will need to make sure we have enough rifles and shotguns for the campout.

This campout was approved by the committee.

3.      Treasurer ~ Jeanie Lawson

a.      Financial report was presented and approved by the committee

b.      Mileage reimbursement was discussed and approved to raise reimbursements by $.03 to compensate for the increased fuel costs. It was the consensus of the committee that we will have trouble getting drivers for campouts if they don’t recover most of their fuel costs.

c.      Increase in grub money for the scouts was discussed.  The committee agreed that the troop will provide drinks, condiments and paper goods for all campouts. A tighter control on reporting food purchases was discussed and will be discussed with the patrols. Due to higher campout costs, this discussion was tabled until spring.

4.      Meetings ~ Scott McCray

All advancements must be turned in two weeks prior to all Court of Honor presentations. Our advancements chair, Lisa Wright, will distribute a list of those turned for review to correct any errors or omissions.

5.      Leadership ~ Rick Montgomery

There are several scouts that need leadership positions. They will need to complete the application form.

6.      Eagles ~ Pat Kelly

Nick Montgomery is ready for his SM conference. Upcoming are project approvals for several scouts. Drew Dumanski’s will be Thursday, August 28.

7.      PLC update ~ Brad Marvin

September and October campouts were approved by the PLC on Monday, August 18^th.

8.      Camping ~ Tim Meeks

Will have Sr. Quartermaster, Ben Montgomery, make a list of items needed for the trailer.

The trailer floor was painted this summer by Scott McCray.

Tags are due for the trailers. Laura will call to see which church has received the renewal. The committee agreed and approved to only renew tags on one trailer as the other is only used for storage.    *Both churches were called on Tuesday, August 25, but neither has received anything yet. Both agreed to call when/if renewal is received.

9.      Roundtable ~ Tim Meeks

Webelo Woods is November 1 and 2. Troop 81 is signed up to help again this year. Tim and Miko will be the troop adults for this.

10.  Order of the Arrow ~ Tim Meeks

Next meeting is 9/9/08.

Fall Fellowship is 9/13/08.

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Committee Meeting Minutes

 Sunday, September 28, 2008

 7pm 2003 Linda Lane  

Attending: Jim Hopkins, Andrea Roberts, Tim Meeks, Hayden M., Brady Anderson, Ben M., Jim McKnight, Miko Sprunck, Rick Montgomery, Brad M., Gale Marvin, Lisa Wright, Laura Jones

1)       November Campout ~ Ben M. (Pedro Patrol)

Mountain biking campout at Cedar Hill State Park, November 14 -16, 2008. Campsite fees are $20 per night so fees will be higher than originally projected. Five sites have been reserved. Committee recommended reserving an extra site for Webelos that may attend. Miko will let Jim McKnight know prior to campout whether or not the extra site will be needed. If not, Jim will cancel the reservation. A park pass will be purchased prior to the campout (Brady Anderson will research the purchase). Fees for this campout are $15 per scout for the campout and $10 grub. Committee approved the campout as planned.

2)       Winter Camp ~ Rick Montgomery

Rick will reserve a spot, and Gale will forward all winter camp information to Rick. Winter camp will be Dec. 27 - 31, 2008 at Camp Cherokee.

3)       January Campout ~ John Benavides

Fort Sill or Lexington trip, Jan. 16-19, 2009. Not in attendance.

4)       Treasurer ~ Jeanie Lawson

Report approved by Committee. Summer camp income/expenses will be completed soon. Updated scout accounts to be completed prior to October campout and will be emailed to the troop.

5)       Leadership ~ Rick Montgomery

Two scouts took Den Chief training ~ Sam M. and Craig B. Two scouts have been asked to staff Oak Leaf training ~ Mark B. and Ben M. Oak Leaf training is mandatory of all scouts running for SPL.  Oak Leaf is Nov. 1-2, 2008 at Camp Wisdom. Information and registration available at www.northtrail.org . Scouts need Scoutmaster approval to take Oak Leaf training.

6)       Meetings ~ Scott McCray

Court of Honor is Monday, September 29. SPL and ASPL’s are in charge of refreshments. Scott’s Wood Badge presentation will be made.

7)       Recruiting ~  Miko Sprunck

Upcoming recruiting events are:

North Trail to Adventure ~ Oct. 4. Volunteers will meet at 7am and leave for Camp Wisdom. Our Troop is in charge of the rope bridge.

Troop 81 Open House ~ Oct. 25 at New Life Church.  Information will be posted on our troop website.

Webelos Woods ~ Nov. 1-2 at Camp Cherokee. Volunteers will be in charge of the BB gun range.

Mountain biking campout ~ Webelos dens will be invited to join us for the weekend or day.

8)       Camping ~ Tim Meeks

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Committee Meeting Minutes

 Sunday, October 26, 2008

 7pm 2003 Linda Lane

Attending: Jim Hopkins, Tim Meeks, Brady Anderson, Miko Sprunck, Rick Montgomery, Brad M., Gale Marvin, Jeanie Lawson, Laura Jones

1)       November Campout ~ (Pedro Patrol)

Mountain biking campout at Cedar Hill State Park, November 14 -16, 2008. Pack 576 (Big Springs) has agreed to attend. Pack 516 (Yale) will be at Cedar Hill for a pack campout but will spend Saturday morning with us. Miko will check with Dartmouth again to see whether or not they’ll attend. We will buddy up our scouts with the attending Webelos to make them feel welcome.

2)       Winter Camp ~ Rick Montgomery

Rick has reserved our spot. Winter camp will be Dec. 27 - 31, 2008 at Camp Cherokee. Cost is $110 by Dec. 1. Rick will present information to the troop at our next few meetings, Laura will email information to the parents and ASPL of camping will present information on cold weather camping in December.

3)       January Campout ~ John Benavides (not in attendance)

We are unable to reserve Fort Sill or the Lexington. We will have an overnight climbing campout instead. The committee discussed and agreed to have the overnight January 23^rd or 24^th instead of RISD’s long weekend. The troop calendar will need to be changed.

4)       Treasurer ~ Jeanie Lawson

Report approved by Committee.

5)       Leadership ~ Rick Montgomery

No report.

6)       Philmont 2010 ~ Rick Montgomery

Rick will enter our troop for two treks Summer of 2010.

7)       Meetings ~ Scott McCray (not in attendance)

8)       Recruiting ~  Miko Sprunck

Upcoming recruiting events are:

Webelos Woods ~ Nov. 1-2 at Camp Cherokee. Volunteers will be in charge of the BB gun range. Several Webelos groups have asked to camp with Troop 81 so we will need to stay overnight on Saturday. Those going will leave at 6am Saturday, Nov. 1.  Troop will pay for fees and mileage as this is a recruiting event. Adults attending are Miko Sprunck, Jim Hopkins and Steve Weaver. They will need 6 to 12 scouts.

Mountain biking campout ~ Webelos dens will be invited to join us for the weekend or day. See notes in “mountain biking campout”.

Troop 81 Open House ~ Saturday, Nov. 8 from 2 to 4pm at New Life Church. Patrols will be manning “booths” ~ Rope bridge, cooking, campsite construction, first aid and fire building. Indoors will be slide shows and information. Miko will present to the troop on Tuesday to get the scouts organized. Brady will discuss how to greet and visit with the Webelos and their parents. We’d like to have the Eagle plaque up to date…Laura will discuss with Cesar Aragon to see if we can get the plates engraved in time.

9)       Camping ~ Tim Meeks

No report. Committee discussed educating during the next meeting about duties of grubmaster and treasurer. As these duties rotate within the patrol, it’s rarely the same scout at each campout. Once the scouts have organized their food for each campout, it should be approved with their patrol counselor.

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Committee Meeting

Sunday, December 14, 2008

7pm, 2003 Linda Lane

  In attendance: Brian Moore, Gale Marvin, Jim Hopkins, Rick Montgomery, Tim Meeks, John Benavides, Miko Sprunck, Laura Jones

  1.      Winter Camp ~ 18 scouts attending with 3 of those working with OA during the afternoons. Gathering will be at 7:30 am with 8:00 am departure on Saturday, December 27^th.

2.      January Camp ~ John Benavides

Lock-in will be Saturday, January 24^th at Group Dymanix. Cost is $45 per scout which includes pizza and breakfast. Scouts will be encouraged to bring snacks to share. Adults will pay $5 each.

Committee approved the lock-in as presented, and the campout will be presented to the troop on Monday, December 15^th. John will send handout electronically so it can be emailed to the troop.

3.      February Camp (Family Camp) ~ Brian Moore

Due to construction at Cleburne State Park, the campout has been moved to Bonham on February 7-8. We will have our winter COH. More details will be presented at our January committee meeting.

4.      Treasurer ~ Jeanie Lawson (not in attendance)

Upon review of Troopledger, accounting software for scouts, Jeanie purchased it and is working on transferring all Troop 81 data to this system. This should make transfer between treasurers easier. Jeanie has also asked to be replaced for the 2009-2010 school year.

5.      Meetings ~ Scott McCray (not in attendance)

No report.

6.      Leadership ~ Rick Montgomery

Due to the small number of new scouts, Rick will find a Saturday in January or February for all to meet for New Leader training.

Eagles ~ Pat Kelly (not in attendance)

BOR’s pending for Chris Rickett, Jack Benavides and Robert McCarthy upon receipt of their letters of recommendation. Winston Duncan completed his project on Saturday, December 13^th.

7.      Advancements ~ Lisa Wright (not in attendance)

All advancements are due by January 26, 2009 for recognition at the February COH.

8.      Merit Badges ~ Andrea Roberts (not in attendance)

Monday, Dec. 15^th is the last meeting for current MB classes. New classes begin in January.

9.      New Scouts ~ Jim Hopkins

Those new scouts going to winter camp may be able to get their 2^nd class by Feb. COH.

10.  Recruiting ~ Miko Sprunck

MST (Pack 727) and Hamilton Park (Pack 129) have few Webelos II’s but lots of Webelos I’s. We will be recruiting these packs this spring forward. Dartmouth Webelos will visit our meeting on January 19^th. Depending on availability, we may invite Webelos to attend the lock-in.

11.  No PLC updates

12.  Our troop was not chosen for 2010 Philmont treks. We are currently on the waiting list.

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