Committee
Meeting Minutes
March
22, 2009 7pm
2003
Linda Lane, Richardson
In
attendance: Andrea Roberts, Tim Meeks, Hayden M., Jim McKnight, Jim Hopkins,
Gale Marvin, Rick Montgomery, Brad M., Brian Moore, Laura Jones
1.
April
Campout ~ no
updates
2.
May
Campout ~ presented
by Brad M.
Campout will be May 1-3, 2009 to Mr. Marvin’s property in
Gatesville. There will be opportunities to work on the Animal Science MB,
complete a conservation project for the Camping MB, sleep under the stars for
Wilderness Survival MB, and fishing. There
is also the opportunity to “defend your fort” with water balloons and water
guns. Cost for campout is $27 plus $10 grub. Campout was approved by the
Committee and will be presented to the troop on April 13, 2009.
3.
Summer
Camp 2009 ~ Jim
McKnight
Camp is June 21-27, 2009 at Camp Constantin at Possum
Kingdom Lake. We will need to reinforce TFC skills with the new scouts each day
when they return from their program. Several adults will need to attend with
them to make sure they’re completing their skills.
4.
Summer
Camp 2010 ~ Jim
McKnight
Transportation options were presented, bus vs. 15 passenger
vans. Troop Committee approved passenger vans due to cost. Committee discussed
need for fundraising to help offset the cost of travel. Current estimate for
this camp/travel without fundraising is $400 per scout.
5.
Scout Show ~
Tickets to sell have been picked up and will be handed out
at the 3/23 meeting. The Scout Show date/location has changed to May 2 at The
Ballpark in Arlington. Because this is during our last campout of the year, we
will not have a booth. Therefore, commissions for ticket sales will be 30%
instead of 50%. Those selling tickets must turn money in by to receive the 30%
commission. All commissions will go directly into the scout’s account.
6.
Fund
Raising ~
Brian Moore will check into options for selling items such
as first-aid kits, fire extinguishers, and greenery.
Jim McKnight will check into “pancake breakfast” at
Applebee’s in August and hosting a Johnsonville Bratwurst booth in the fall.
7.
Treasurer
~ Jeanie Lawson
The treasurer’s report was approved by the committee.
8.
Meetings
~ Scott McCray
COH in May will feature honoring our nine Eagles, Wood Badge
presentation along with adult/scout awards. The COH is scheduled for May 4,
2009.
We will need to plan our 35 year celebration (didn’t the
last 10 years fly by?!) for Spring 2010.
9.
Leadership
~ Rick Montgomery
New scouts need to be added to patrols. Troop Committee
discussed the need to merge into three strong patrols with new and older scouts
in each. This will be presented to the scouts at the 3/23 meeting and put to a
vote on how to divide everyone.
10.
Advancements
~ Andrea Roberts
Andrea is still in the process of meeting with scouts to
discuss their merit badges. Several of the newer adults have volunteered to lead
MB classes in the fall/spring of next year.
11.
New
Scouts ~ Jim
Hopkins
All new scouts need their Scout book, and anyone needing
leadership that is not in a MB class is needed to fill in as a Troop Guide.
Please let Mr. Hopkins know.
12.
PLC
Updates ~ Hayden M.
Hayden read roses/thorns on Camporee. All scouts need 2-person tents and nothing bigger. No scouts more than 2
years apart in age are allowed to tent together.
All scouts attending
the April campout must bring their tent to the 3/30 meeting for inspection. Too
many tents are missing footprints, tent stakes or have loose/broken tent poles.
13.
Camping
~ Tim Meeks
All SM are asked to provide 10 meals for each
breakfast/lunch/dinner that the scouts will choose from for campout meals.
Rotations will be made so that no meals will be repeated. Choices will be made
per patrol…with all changes implemented in the fall.
Troop Committee approved the purchase of six new lanterns
for the troop.
14.
OA
Update ~ Tim Meeks
Yale AOL is March 28. No date yet for Dartmouth AOL. Next
Ordeal is May 15-17. Nick R., Garrett J. and Jim McKnight are planning to
attend.
15.
Adult
Leadership for 2009-2010
~ Laura Jones
Troop Committee approved the slate for next year’s
leadership.
Head SM: Rick Montgomery and Gale Marvin
SM of Camping/Quartermaster: Tim Meeks
SM of First Years: open
SM of Leadership: Scott McCray
Eagle Advisor:
Pat Kelly
SM of Meetings: Jim Hopkins
SM of Advancement: Andrea Roberts
Awards
Coordinator: Lisa Wright
SM of Recruiting: Dartmouth ~ Jim McKnight
Big
Spring ~ Brady Anderson
Yale
~ open
Committee Chair: Laura Jones
Secretary: Laura Jones
Webmaster: Jim Hopkins
Treasurer: Brady Anderson
Charter Organization Rep.: Laura Jones
OA Advisor: Tim Meeks